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ELS E-Learning Policy 20-21

The Egyptian Language School

The Egyptian American International School

The Egyptian British International School


“We teach for life”

2020– 2021



E-Learning Policy





In today’s changing world, students need to leave school with a set of technological skills that can help them succeed in life beyond schooling. At EAIS we make sure that our students are exposed to digital applications starting young age. E learning applications and platforms are used as a tool of communication to bring teachers, students, and parents together as well as distance learning when needed. E learning helps EAIS instantly communicate and engage with all families and students, so we can keep building relationships during regular school days and during times when schools work remotely.


  1. Digital tools of communication during E- Learning


As mentioned in EAIS communication policy;

  • The schools use email and unified digital platforms to send direct messages to families and share announcements for student’s learning purposes
  • The schools’ directors must approve the digital platforms used and it should be unified by grade level and monitored by HODs, GDSs/ deputy and schools’ directors.
  • Staff members must keep professional relationships applying our Code of Ethics inside and outside of schools.
  • All communications must be objective, constructive, relevant and professional.
  • Student academic and behavioral information is confidential and should not be shared by any informal means.
  • Staff members cannot join or participate on parent social media groups.


  1. E-learning as distance teaching and learning

1- During regular school days and blended learning times

Teachers include technology and use the approved digital platforms to support a blended learning program

  • Post resources as video links and powerpoint presentations in advance to encourage guided self- learning
  • Assign concept check, practice assignments and assessments.
  • Motivate students and give feedback
  • Answer questions and inquiries to help students do their work
  • Class contact time should focus on induction and group activities, lab and discussions.
  • HODs should approve all assigned practices and resources sent.


         2- During Distance Learning in cases of school closure

Distance teaching and learning is used to reach out to all stakeholders and to ensure that every student gets the education and the instruction planned. Students should be able to reach the desired learning objectives and outcomes. If required, teachers and staff can work from home or use school premises to ensure that the educational process continues in the best possible way. There are essential steps to take during these times.

  • The system board meets with all schools’ directors on campus or virtually to plan for the emergency period educational process. Then school directors communicate and share the plan with all schools’ leaders.
  • All schools’ leaders review the course outline and the pacing guide and adjust their planning according to the organization outline for the emergency period.
  • Teachers will continue using the same digital platforms and applications students are used to.
  • New digital tools can be implemented according to the school needs and should be approved by the school director.
  • Communication emails are to be sent to all families with clear instructions on how the distance learning will be conducted clarifying the learning outcome and the objectives of the program
  • The online educational process should include the normal instruction phases; induction, concept check, practice and assessment.
  • Teachers should monitor and give feedback on students’ engagements and performance.
  • Schools’ directors report analysis of online practice to the system board to feedback into continuous improvement cycle.


Distance learning can be applied in special cases when approved by the organization board. [students with social distance cases, tournaments, championships, illness…….etc]


  • Distance learning phases:


Distance learning induction phase:

  • Teachers can use various tools to send presentations or go virtual on digital meeting platforms.
  • Teachers should have in mind that changing the culture of student engagement from a traditional lecture style class to an interactive, reflective experience is a must during virtual class.
  • All Power point presentations and videos are to be unified by grade level and across all schools.
  • Clear instructions along with the learning objectives should be given with each and every presentation.
  • Concept check questions should be embedded in all presentations.
  • All presentations and resources should be saved under the supervision of the school director.
  • Virtual class link should be included in the presentation and sent to students ahead.
  • During virtual classes all school rules and regulations apply. Attendance is recorded.
  • Virtual classes should be recorded and saved.
  • Teachers and leaders are responsible to follow up students’ engagement at this point and keep communicating with students and parents to make sure of best practice is reached out to every student.


Distance learning Practice Phase:

  • Various types of practice are used after each induction step to assess students progress.
  • All practice should have a clear due date and time.
  • Students performance should be recoded and monitored by teachers and leaders to move on to next induction step or to stop and adjust the induction plan.
  • Students can ask questions and send inquires to teachers through the digital tools agreed upon.
  • Teachers are advised to raise any concern or common problem faced to their leaders.


Distance Learning Assessment Phase:

Assessment is an important parameter for making distance learning implementation successful. We can still refer to the regular organization policy for assessment that provides clear guidelines for the school’s approach to formative and summative assessments.

  • “High quality teaching should always be supported and informed by high quality formative assessment (ongoing assessment). Teachers identify how students are performing on a continuous basis and use this information to provide appropriate support and evaluate teaching to plan future online lessons.”
  • Summative online assessments should follow the organization policy and procedures and each department criteria. Head of Departments and school director should revise and approve the online exam before posting it to students. Regular projects can be replaced by online ones following same rubrics.
  • Presentations can be done through prerecorded videos or live on virtual classes.
  • Online assessment as a timesaving benefit, will give the teachers the chance to examine the results once the students submit it.
  • Grading policy is to be followed and results will be shared and communicated with students and parents
  • The school plans to launch an online testing resource by creating a bank of questions according the assessment benchmark agreed upon. HODs and teachers should group online questions by thinking levels.


3 – Students code of conduct for Zoom Sessions

Students will be oriented to the zoom rules and code of the ethics by teachers during student orientation.

Students! You are expected to do the following: 


1- Create a zoom account using your first and last name.

2- Make sure you sign in into your scheduled Zoom session using this account.

3- Keep your zoom schedule handy and make sure you use the correct ID when signing in. keep the meeting ID confidential.

4- Find a quiet spot with a plain background to avoid distraction for you and others.

5- Wear your school uniform [polo or P.E T-shirts].

6- Stay attentive and make sure your video is on at all times so we can see your happy face.

7- Keep your audio on mute and use the Zoom “raise hand” feature when you are ready to participate or when you are called on.

8- As expected of any class interaction, you should treat each other with courtesy and respect.

9- Chat responsibly when using the chat box. Remember that it is public, and a record of the chat is kept and archived.

10- Have a paper and a pen handy to take notes.


Students! you are not allowed to:


1- Eating while attending a Zoom session.

2- A delay of 10 minutes or more from the beginning of the session when broadcasting live without excuse.

3- Dismissal from the class before it ends without permission.

4- Absence from any session without excuse.

5- Using the microphone, video or chat box without the teacher permission

6- Taking screen shots or screen recordings of virtual classrooms without the teacher permission.

7- Post pictures of your virtual class on social media or elsewhere. While it is fun to share in the excitement of connecting over Zoom, we are committed to protecting the privacy of all users; teachers and students.

8- Disrespecting teachers or classmates.


Behavioral grades are recorded by the teachers for every Zoom session following the school rubrics. 

Students will lose grades when violating any of the rules.

Disruptions to a Zoom session and/or Repeated violations will be reported and may lead to suspensions from Zoom class sessions



4 – Zoom Online Classes Best Practices for Teachers

Orientation sessions for all new teachers and all activity teachers are to be prepared for their virtual classes.

  • The teacher will revise with students the code of ethics to ensure they received it and will abide by the rules. Teachers should keep a copy of the code handy.
  • Disable annotation tool to prevent students from writing on your shared screen
  • Save chat before the class starts to refer back for attendance and records of participation in discussion
  • Check chat questions and acknowledge the students
  • After unmuting a student remember to mute again or mute all again or train students to mute themselves
  • Make sessions more active, interesting, engaging for students … use a cheerful and excited tone
  • Follow the order of raised hands to answer questions
  • Note that when your ppt is open you will not be able to see the whole class
  • Keep track of time to give enough time for questions
  • Check your meeting link to make sure it is correct (check timing!!)
  • Do NOT flood groups with unimportant posts during working hours as they are being used to help during classes
  • Disable private chat to prevent students from being distracted by talking to each other
  • If a teacher needs another session, make the request from HOD with good reason and coordinate with GDS accordingly
  • Do not send updated links or reminders individually
  • Consider using such videos as a means of illustration as needed
  • Advise students to use the chat option to increase interaction without disrupting the class
  • Give instructions regarding what students should do if a session disconnects.
  • Make sure to set option so that students cannot unmute themselves
  • Enable waiting room
  • End meeting at the end of class. Do not leave, as students remain inside.
  • Set in advance when pauses will be taken to look at chat for questions, raised hands, etc.
  • Remember to revise rules with students and do not accept students who are sitting inappropriately or misbehaving. Behavior counts.
  • Contact GDS if action needs to be taken with a student.
  • No or drinking or eating during classes!! (For teachers or students)
  • The session should not end early. Pleas have an activity planned if you have extra time.